Website User Terms & Conditions
Last reviewed: 5 July 2026
This document is intended as a practical website terms template for The HRologist Ltd. It should be reviewed by a qualified legal professional before publication, especially if you sell digital products, memberships, consultancy packages, courses, events, downloadable resources or subscriptions through the website.
1. About these Terms
These Terms and Conditions (“Terms”) govern your access to and use of our website at www.thehrologist.co.uk(“Website”), including any content, resources, information, products, services, digital downloads, courses, memberships, booking forms or other materials made available through the Website.By accessing, browsing or using the Website, you agree to be bound by these Terms, together with any other policies or terms referred to in them, including our Privacy Policy, Cookie Policy, and any specific terms applying to a product, service, course, programme, membership or booking.If you do not agree to these Terms, you should stop using the Website.
2. About us
The Website is owned and operated by The HRologist Ltd.
Contact details
Naomi Withers The HRologist Ltd Foxglove Way Nottingham NG20 8HZ United Kingdom
Email: naomi.withers@thehrologist.co.ukIf you have any questions about these Terms, please contact us using the details above.
3. Eligibility and age requirement
By using this Website, you confirm that you are at least 18 years old.Our Website, products and services are intended for adults. If you are under 18, you must not purchase products or services through the Website.
4. Changes to these Terms
We may update these Terms from time to time to reflect changes in our business, our Website, our services, relevant laws, or good practice.The updated version will be posted on this page with a new “Last reviewed” date. Unless otherwise stated, changes will take effect when posted on the Website.You are responsible for checking these Terms periodically. Your continued use of the Website after any changes are posted means that you accept the updated Terms.
5. Website use
You agree to use the Website lawfully, responsibly and in accordance with these Terms.
You must not:
use the Website in any way that breaches any applicable law or regulation;
use the Website fraudulently or maliciously;
interfere with, damage or disrupt the Website, its security, or any systems connected to it;
introduce viruses, malware, trojans, worms, logic bombs or other harmful material;
attempt to gain unauthorised access to the Website, server, database, user accounts or connected systems;
copy, scrape, harvest, reproduce or republish Website content except as permitted by these Terms;
use the Website to transmit spam, unsolicited promotional material or harmful communications;
impersonate another person or misrepresent your identity or affiliation;use the Website or its content in a way that infringes our rights or the rights of any third party.
We may suspend, restrict or terminate access to the Website if we reasonably believe that these Terms have been breached.
6. Intellectual property
Unless otherwise stated, all intellectual property rights in the Website and its content are owned by, licensed to, or controlled by us. This includes, but is not limited to, text, images, graphics, logos, downloads, templates, frameworks, resources, course materials, videos, audio, branding, designs and the overall look and feel of the Website.This includes content connected with The HRologist, AmbiSense®, associated frameworks, language, resources, models, tools and materials.You may access and use the Website for your own personal, professional or internal business use only.You must not, without our prior written permission:copy, reproduce, distribute, sell, licence, publish, share or exploit our Website content commercially;adapt, modify, translate or create derivative works from our content;remove copyright, trade mark or ownership notices;present our content as your own;use our content to create competing products, services, training, consultancy materials, frameworks or resources.Where we provide downloadable resources, templates, tools or materials, you may use them only in accordance with any licence terms stated at the point of purchase or download.
7. Trade marks and branding
The names, marks, branding and logos used on the Website may be trade marks, registered trade marks or protected business assets belonging to us or our licensors.You must not use our names, marks, logos, branding or associated materials without our prior written permission.
8. Website content and information
The content on this Website is provided for general information, education and business awareness only.Although we take reasonable care to keep information accurate and up to date, Website content is not intended to amount to legal, medical, clinical, financial, therapeutic or other regulated professional advice.You should not rely solely on Website content as a substitute for advice tailored to your specific circumstances.Where we discuss HR, workplace issues, education, inclusion, safeguarding, emotional safety, trauma-informed practice, neurodivergence or leadership, the information is provided for general educational and professional development purposes. It does not create a client relationship unless and until we have expressly agreed to provide services to you under separate terms.
9. No guarantee of outcomes
We may share examples, case studies, testimonials, reflections, tools, frameworks, scripts or resources. These are provided to support learning and implementation, but they do not guarantee any particular outcome.Results may vary depending on context, implementation, organisational culture, individual circumstances, available resources, legal obligations and other factors outside our control.
10. Products, services and purchases
Where products or services are available to purchase through the Website, the details, price and any specific terms will be set out on the relevant sales page, checkout page, proposal, booking page or service agreement.We reserve the right to change, withdraw, update or discontinue any product, service, price, offer or Website content at any time.If there is a conflict between these Website Terms and a separate written agreement between you and us, the separate written agreement will take priority for the relevant product or service.
11. Digital products, downloads, courses and resources
Where you purchase or access digital products, downloads, templates, courses, webinars, recordings, workbooks, scripts, frameworks or other digital materials, you are granted a limited, personal, non-exclusive, non-transferable licence to use those materials for your own personal, professional or internal business purposes. Unless we agree otherwise in writing, you must not: share, resell, licence, distribute or upload the materials elsewhere; use the materials to create competing products, services, training or resources; copy substantial parts of the materials for publication or commercial use; remove copyright notices, branding or ownership references; allow another person or organisation to use your access without permission. Access to digital products or online materials may be limited by time, platform availability, payment status or the specific terms stated at the point of purchase.
12. Consumer rights
If you purchase as a consumer, you may have statutory rights under UK consumer law, including rights under the Consumer Rights Act 2015 and the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.Nothing in these Terms affects your statutory rights.For some digital products or online content, you may be asked to consent to immediate access or download and to acknowledge that you may lose your 14-day cancellation right once digital content has been supplied.For services, cancellation rights and any applicable refund terms will depend on the nature of the service, when performance begins, and any specific terms provided at the point of purchase.
13. Business customers
If you purchase or use our Website, products or services on behalf of a business, school, trust, organisation or other entity, you confirm that you have authority to bind that organisation.Business purchases may be subject to separate terms, proposals, statements of work or service agreements. Unless otherwise stated, business-to-business purchases are not covered by consumer cancellation rights.
14. Payment
Payment terms will be stated at the point of purchase, in a proposal, invoice, checkout page, booking page or separate service agreement.You agree to provide accurate payment and billing information and to pay all sums due in accordance with the relevant terms.We may use third-party payment providers to process payments. We are not responsible for delays, errors or issues caused by third-party payment platforms, although we will take reasonable steps to help resolve issues where appropriate.
15. Accounts, passwords and security
Some areas of the Website or connected platforms may require you to create an account or login.You are responsible for:providing accurate and complete registration information;keeping your login details confidential;all activity under your account;notifying us promptly if you become aware of unauthorised access or a suspected security breach.You must not share your account login details with another person unless we have expressly allowed this.We may suspend or terminate an account if we reasonably believe it has been misused, accessed unlawfully, or used in breach of these Terms.
16. Privacy and data protection
Your privacy matters to us.We will process personal data in accordance with applicable UK data protection laws, including the UK GDPR and the Data Protection Act 2018.Please read our Privacy Policy and Cookie Policy for information about how we collect, use, store and protect personal data, and how cookies and similar technologies are used on the Website.
17. Cookies
The Website may use cookies and similar technologies to support functionality, analytics, user experience, marketing or embedded third-party services.For more information, please see our Cookie Policy.
18. Third-party links and services
The Website may contain links to third-party websites, platforms, tools, payment providers, booking systems, social media platforms or other external services.These links are provided for convenience only. We do not control and are not responsible for third-party websites, content, terms, privacy practices, availability, security or services.You should review the terms and policies of any third-party website or platform before using it.
19. Availability and security of the Website
The Website is provided on an “as is” and “as available” basis.We will take reasonable steps to keep the Website available and secure, but we do not guarantee that:the Website will always be available, uninterrupted or error-free;defects will always be corrected immediately;the Website will be free from viruses, malware or harmful code;the Website will be compatible with every device, browser or system.You are responsible for using appropriate virus protection and security measures when accessing the Website.We may suspend, withdraw, update or restrict access to all or part of the Website at any time for business, operational, security or maintenance reasons.
20. Limitation of liability
Nothing in these Terms excludes or limits liability where it would be unlawful to do so. This includes liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, and any other liability that cannot be excluded or limited under applicable law. Subject to the above, we are not liable for:loss or damage caused by your misuse of the Website; loss of profits, sales, business, revenue or anticipated savings; business interruption; loss of goodwill or reputation; loss or corruption of data; indirect or consequential loss; loss arising from viruses, malware, cyberattack or harmful material, unless caused by our failure to use reasonable care and skill; loss arising from reliance on general Website content without taking appropriate advice.If you are a consumer, these Terms do not affect your statutory rights.If you are a business user, our total liability to you arising out of or in connection with your use of the Website, so far as the law allows, will be limited to the amount paid by you for the relevant product or service giving rise to the claim, or £100, whichever is greater.
21. Indemnity for misuse
If you are using the Website as a business user, you agree to indemnify us against reasonable losses, damages, liabilities, costs and expenses arising from your unlawful use of the Website, your breach of these Terms, or your infringement of our intellectual property rights or the rights of a third party.This clause does not apply to consumers in a way that would be unfair or unlawful under applicable consumer protection law.
22. User content
If you submit, upload or send content to us through the Website, including forms, messages, comments, testimonials, feedback or other materials, you confirm that:the content is accurate to the best of your knowledge;you have the right to submit it;it does not infringe the rights of any third party;it is not unlawful, abusive, discriminatory, defamatory, threatening, obscene or otherwise inappropriate.You grant us permission to use submitted content for the purpose of responding to you, providing services, managing enquiries, improving our Website and, where you have given permission, sharing testimonials or feedback.We may remove or refuse to publish user content at our discretion.
23. Accessibility
We aim to make the Website accessible and usable where reasonably possible. If you experience difficulty accessing any part of the Website, please contact us at naomi.withers@thehrologist.co.uk and we will take reasonable steps to assist.
24. Complaints and contact
If you have a complaint or concern about the Website, a product, a service or these Terms, please contact us first so we can try to resolve the matter informally.
Email: naomi.withers@thehrologist.co.uk.
We will aim to respond within a reasonable timeframe.
25. Transfer of rights
We may transfer, assign, subcontract or otherwise deal with our rights and obligations under these Terms where reasonably necessary for business, operational or legal reasons.You may not transfer your rights or obligations under these Terms without our prior written consent.
26. Force majeure
We will not be responsible for any delay or failure to perform our obligations where that delay or failure is caused by events outside our reasonable control.This may include, for example, internet or telecommunications failure, cyberattack, platform outage, fire, flood, illness, accident, war, industrial action, government restrictions, pandemic, power failure or failure of third-party suppliers.
27. Severance
If any part of these Terms is found to be invalid, unlawful or unenforceable, that part will be treated as removed to the minimum extent necessary. The remaining parts will continue in full force and effect.
28. Waiver
If we do not immediately enforce any right under these Terms, this does not mean that we have waived that right. We may still enforce it later.
29. Entire agreement
These Terms, together with any policies or specific terms referred to in them, form the agreement between you and us in relation to your use of the Website.For paid services, programmes, consultancy, workshops or bespoke work, separate written terms may also apply.
30. Governing law and jurisdiction
These Terms are governed by the laws of England and Wales.If you are a consumer, you may bring legal proceedings in the courts of England and Wales, or in the courts of the UK country where you live.If you are a business user, the courts of England and Wales will have exclusive jurisdiction over any dispute arising out of or in connection with these Terms or your use of the Website.